Who owes us money, and for what?
A draft can change. An issued bill is a statement to someone — corrected, never quietly edited.
The Tuesday it gets opened
The van left Tuesday; the bill must follow. Money lands Friday and has to settle the right bill. Month end: what is unpaid, and how old?
The old way, stated fairly
A bill book with carbons, or an Excel with a PAID? column. It works until a bill is part-paid — or a draft is torn out, the numbering skips, and a tax officer reads the gap as a missing invoice.
How it earns its place
Bills what left, not what was promised
Billing an order pulls in the dispatched quantities. Invoicing goods that never left is how trust dies.
The sequence cannot grow holes
A draft has no number — the number is taken at issue. Even a cancelled bill keeps its number.
Paid status is never typed
Record payments; issued → partially paid → paid follow from the money alone.
200 dispatched brackets bill at ₹1,00,000 + 18% GST = ₹1,18,000, issued as INV-0043 — your prefix, our counter. Mahalaxmi pays ₹50,000: "partially paid, ₹68,000 outstanding", and nobody did the subtraction.
What it refuses, and why
Software that explains its “no” is software an owner can trust.
Editing a sent bill
Cancel and reissue. What someone was sent can never quietly change.
Recording more than is owed
The extra is not this bill’s money — it needs a credit note or a refund, not silent swallowing.
Cancelling a paid bill
Money has moved against it. The correction is a document, not a delete.
Connected on the thread
Nothing here stands alone — the same entry feeds these too.
See it with your own material
Bring the Excel you already keep — the import wizard reads it as it is.